First of all, you should take an inventory. Check to what extent your company is affected. Are there any media at all that come from direct contracts with authors, or is the proportion perhaps only very small?
You should also check whether you can invoke an exception (subordination or disproportionality, see above).
If you have determined that your company works to a significant extent with media that are subject to the disclosure obligation, then you should get to work promptly. Finally, it is important to establish a system that enables complete documentation (keyword traceability). For this purpose, all relevant plants must be recorded and provided with the necessary information.
Of course, this represents a high bureaucratic hurdle that is difficult to overcome without technical aids. Fortunately, you don’t have to start from scratch when it comes to software. With a so-called DAM system the relevant data can be efficiently maintained and exported. DAM stands for Digital Asset Management. This is the technical term for the professional management of digital images and other media. Many companies have been using DAM solutions for years. If this is not yet the case for you, now is the right time to make up for it.
Of course, the introduction of a DAM system involves additional costs, but the time saved is so high that the costs are amortized within a short time.